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Privacy Policy

Last Updated: October 22, 2025

Effective Date: October 22, 2025

This Privacy Policy describes how Y-Tech ("we", "us", "our") collects, uses, and protects your personal information when you purchase or use M365 WebApps.

1. Information We Collect

1.1 Information You Provide

When you purchase or request a trial license, we collect:

• Name: Full name for license generation
• Email Address: For license delivery and customer support
• Phone Number: Optional, for customer support
• Company Name: Optional, for business purchases
• Billing Address: Collected by Stripe for payment processing

1.2 Payment Information

We use Stripe for payment processing. We DO NOT store your credit card information. Stripe collects and stores:

• Credit/debit card details
• Billing address
• Payment transaction history

See Stripe's Privacy Policy for details.

1.3 License Usage Information

The M365 WebApps software may collect:

• Device Information: Operating system, device ID (for device limits)
• License Status: License type, expiration date, activation status
• Usage Analytics: Application launch events (no content is collected)

2. How We Use Your Information

2.1 Primary Uses

• License Generation: Create and deliver your license files
• Email Communication: Send license files, renewal reminders, and support responses
• Payment Processing: Process purchases and subscriptions via Stripe
• Customer Support: Respond to your questions and technical issues
• License Enforcement: Verify device limits and license validity

2.2 We DO NOT

• ❌ Sell your information to third parties
• ❌ Use your information for advertising
• ❌ Share your information with Microsoft
• ❌ Track your document editing or file access

3. Information Sharing and Disclosure

3.1 Service Providers

We share limited information with these service providers:

• Stripe: Payment processing (name, email, billing address)
• Resend: Email delivery service (name, email)
• Fly.io: Server hosting for license automation

3.2 Legal Requirements

We may disclose information if required by:

• Court orders or legal process
• Law enforcement requests
• Protection of our legal rights

3.3 Business Transfers

If Y-Tech is acquired or merged, your information may be transferred to the new owner.

4. Data Security

4.1 Security Measures

We implement security practices to protect your information:

• Encryption: HTTPS/TLS for all web communications
• Cryptographic Signatures: Ed25519 digital signatures for license validation
• Secure Storage: Encrypted database with access controls
• Payment Security: PCI-compliant payment processing via Stripe

4.2 Data Retention

• Active Licenses: Retained for the license term + 1 year
• Expired Licenses: Retained for 3 years for tax/legal compliance
• Payment Records: Retained for 7 years per tax regulations
• Support Emails: Retained for 2 years

5. Your Privacy Rights

5.1 Access and Correction

You have the right to:

• Access: Request a copy of your personal information
• Correction: Update inaccurate information
• Deletion: Request deletion of your information (subject to legal requirements)

5.2 Marketing Opt-Out

You can opt out of marketing emails by:

• Clicking "unsubscribe" in any marketing email
• Contacting us at [email protected]

Note: You cannot opt out of transactional emails (license delivery, payment receipts, renewal reminders).

5.3 Data Portability

You can request an export of your data in machine-readable format (JSON).

6. Cookies and Tracking

6.1 Website Cookies

Our website uses minimal cookies:

• Essential: Session cookies for form submissions
• Analytics: We may use privacy-focused analytics (no personal identification)

6.2 Third-Party Cookies

• Stripe: Uses cookies for fraud prevention
• GitHub Pages: May use cookies for hosting infrastructure

7. Children's Privacy

M365 WebApps is not intended for children under 13. We do not knowingly collect information from children.

8. International Users

M365 WebApps is operated from the United States. By using our services, you consent to the transfer of your information to the United States.

GDPR Compliance: If you are in the EU/EEA, you have additional rights under GDPR. Contact us to exercise these rights.

9. Changes to This Policy

We may update this Privacy Policy. Changes will be posted on this page with an updated "Last Updated" date.

Material changes will be communicated via email to active license holders.

10. Contact Information

For privacy-related questions, requests, or concerns:

• Email: [email protected]
• Business Name: Y-Tech
• Location: Washington State, USA
• Support Address: 7345 164th Ave NE, STE i145-1654, Redmond, WA 98052

11. Third-Party Services

11.1 Microsoft 365

M365 WebApps accesses Microsoft 365 web applications. Your use of Microsoft 365 is governed by Microsoft's Privacy Policy.

We do NOT collect, store, or access your Microsoft data.

11.2 Service Provider Links

• Stripe Privacy: stripe.com/privacy
• Resend Privacy: resend.com/legal/privacy-policy
• Fly.io Privacy: fly.io/legal/privacy-policy

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